AYC is hiring!

Amarillo Youth Choirs is seeking qualified applicants to fill a part-time position as Administrative Assistant.

Administrative Assistant Job Description
Part-time employment with hours linked to activities and events
Reports to:  Executive Director, Katherine Stribling
Key Interactions: Executive Director, Artistic Director, parents, students, volunteers
Starting Salary Range: $10/hr for 20 hours per week for 10 months (negotiable)

Applications and Inquiries:
Please submit a letter and resume in MS Word format to:
Mrs. Katherine Stribling
Email: Katherine@amayouthchoirs.org

The Amarillo Youth Choirs is an equal opportunity employer that welcomes any qualified applicant and values diversity of all kinds.

Position:
The Administrative Assistant works directly with the Executive Director (ED) of AYC in the day-to-day work of running the choir.

Roles & Responsibilities: 

  • Maintain an accounting of financial records (Excel or Charms) for individual AYC members including tracking all financial obligations, fundraising efforts, and tour deposits.
  • Reporting the individual account balances to AYC members through monthly statements and on a case-by-case basis when requested.
  • Maintain the database of AYC members, board of directors, alumni, and past members including contact information for mailing, emailing, and phone numbers (Excel).
  • Distribute weekly notes to AYC members about important dates and to-do’s.
  • Maintain the music library with orders, copies, and distribution of music to AYC members as requested by the Artistic Director.
  • Create all creative materials (Pages) for advertising, concert programs, billboards, direct mail pieces, etc.
  • Manage the ad sales, materials collection, and delivery to printer of the annual membership directory.
  • Assist board members in their duties including, but not limited to, uniform distribution, fundraising order collection, fundraising item distribution, AYC camp management
  • Assist at weekly rehearsals for all four choirs (Monday & Tuesday evenings 3:45-7:00) to answer parent questions, manage flow of choir members between rehearsals, etc.
  • General office duties as required
  • Expected hours: Monday & Tuesday 11-2:30 & 3:30-7:00; Wednesday & Thursday afternoons; Friday off; evenings & weekends days when events are scheduled
  • Expected weeks of work: Mid-July to Mid-May (two months off for summer break); other days off follow AISD calendar including Christmas break and Spring break

Qualifications:

  • Previous office experience
  • Strong skills in Excel and Word required.
  • Demonstrated knowledge of working with large amounts of individual cash transactions
  • Superior oral and written communication skills
  • Dynamic, energetic, and socially adept with demonstrated strong leadership skills
  • Integrity and a demonstrated commitment to the highest ethical standards

Preference given for:

  • Bachelors Degree
  • Strong skills in Pages or similar
  • Experience working with children (between 7-16 years)

 

Print version of this information: 2018 Administrative Assistant Job Description